This section includes:
The College of St. Scholastica fosters a number of academic opportunities for students to grow in their learning process. Testing is still a primary assessment measure of a student's mastery of course content. In light of the multiple ways of delivering course content, The College seeks to determine a process to offer opportunities of test delivery to students.
Test - an exam, quiz or assignment that is to be completed within a defined time allotment.
Alternative Test - an exam, quiz or assignment that is administered within a defined time frame which is either rescheduled by a student, in need of a testing proctor, or a test accommodation issued by the Center for Equal Access that requires an adjustment in the testing environment.
Testing Proctor - an official College staff/faculty who oversees and initiates the exam.
All CSS students are entitled to alternative testing environments if they meet the following criteria: 1) registered with the Center for Equal Access and issued alternative testing accommodations; or 2) a student registered with the Center for Equal Access who is taking an online or correspondence course or standardized exam independent from The College which requires a testing proctor; or 3) a student not registered with the Center for Equal Access with approval from faculty to use alterative testing arrangements; or 4) a CSS student taking an online or correspondence course or standardized exam independent from The College which requires a testing proctor.
Students registered with the Center for Equal Access (Center) and issued alternative testing environments have the opportunity to use the Center for Equal Access' Testing Center. The Testing Center is designed to offer equal access in testing situations that a disability or chronic medical condition may limit. Students must have disclosed to the Center a functional limitation based on disability or chronic medical condition, have a record of the impairment, or be regarded as having a disability to be issued alternative testing accommodations.
The Testing Center is used by students with disabilities, chronic medical conditions or temporary conditions lasting longer than six months and registered with the Center for Equal Access. In rare cases, accommodations for testing environments may be granted to students who may not meet the above requirements, but due to their condition their academic and learning experience may be compromised. These situations are determined on a case-by-case basis, but may include student athletes who experienced concussions during their season or students diagnosed with illness with long-term effects such as Mononucleosis. Students who do not qualify under the outlined circumstances will not be allowed to test with the Testing Center.
Students registered with the Center but not issued academic accommodations but are enrolled in an online or correspondence course or standardized exam which requires a testing proctor will be allowed to use the Testing Center. All Center's requests are directed to use the online test schedule link at https://www2.css.edu/app/depts/drc/testscheduling/index.cfm
Students who are not registered with the Center for Equal Access and in need of an alternative testing environment must arrange this service with the CSS Library at 218.723.6140, text at 218.422.6942 or Email at email@example.com.
Auxiliary aids are defined as devices or services that enable persons with one or more life impairments to have an equal opportunity to participate in, and enjoy the benefits of and achieve the same level of achievement in programs activities and courses at The College of St. Scholastica. Common auxiliary aids include American Sign Language (ASL) Interpreters, descriptive media services, audio or digital textbooks, use of speech-to text software, screen reading software, iPads, digital recorders and Livescribe Smartpens. Students who request auxiliary aids due circumstances related to disability must register with the Center for Equal Access.
Requests for services that require personnel such as an ASL interpreter or Descriptive Services, note-taker or Access Assistant* must make requests for services before the activity
One-time events requests must be made at least ten (10) business days in advance.
An ongoing attendance by the service personnel for courses or activities must be requested at least three (3) months before the course or activity.
For a long-term or ongoing request involving internship, teaching or clinical experience or study abroad, at least five (5) months notice is required.
Requests for conversion of textbooks into accessible formats must be given at least ten (10) business days in advance.
Any tools, computer software or hardware requests must be given at least three (3) business days in advance of use. Students who check out items from the Center's resource library must
*An Access Assistant is a person hired by The College (typically a work study student) to assist in activities where physical disabilities may limit the full participation in the class that is required for course credit Access Assistants serve as a vehicle to accomplish tasks a person with a limitation cannot do themselves. Examples may include assisting in lab, clinical or field experience. Students who use an Access Assistant must be able to show mastery of material as any other student. Access Assistants do not offer personal care to students with disabilities.
It is the policy of The College of St. Scholastica that all otherwise qualified students with disabilities will be given equal educational opportunities in the classroom and other College-sponsored programs and activities, including study abroad programs, fieldwork and clinical placements. The College will ensure that no otherwise qualified students with disabilities will be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any College class, program, or activity.
Bias Incident-An incident where a student receives single or multiple acts of verbal, written, electronic or physical expressions of disrespectful bias, hate, intimidation, or hostility by another student.
Disability-A physical or mental impairment that substantially limits one or more major life activities including caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating or working.
Discrimination-The denial of full utilization of or benefit from any educational institution, or the services rendered thereby to any person because of disability, or to fail to ensure physical and program access for disabled persons (Minnesota Statute 363A.13, 2012).
Grievance-a report of discrimination, retaliation or harassment based on disability.
Grievant-a student who reports a claim of discriminatory practice, retaliation and/or harassment based on disability.
Harassment-Harassment consists of any words or conduct that shows hostility or aversion toward an individual because of disability or that of his/her relatives, friends, or associates and that: Has the purpose or effect of creating an intimidating, hostile or offensive work or educational environment; Has the purpose or effect of unreasonably interfering with an individual's work or academic performance; or Otherwise adversely affects an individual's employment or academic opportunities. Harassment may occur in situations where there is a power differential between the parties (between any persons on campus or between any persons at any campus activities), or where the persons share the same status (i.e., student-student, faculty-faculty, staff-staff). It may occur between members of the same or opposite sex.
Respondent-the student, faculty or staff member accused of discrimination, retaliation or harassment.
Bias Incident-a report can be anonymous or reported by a third party. For more information or to file a report, go to https://www2.css.edu/app/programs/diversity/biasReporting/report.cfm
Collaborative Grievance-A report of discrimination, retaliation or harassment based on disability made by a student against an instructor, student or staff person to the Center for Equal Access. The student wishes to resolve the situation through a collaborative process using the Center for Equal Access to facilitate the process.
Formal Grievance-a formal report of discrimination, retaliation or harassment based on disability made by an instructor or staff person which a student requests specific action from The College that is outside of the scope of the Center for Equal Access. This process should be used if a grievance is filed against any staff from the Center for Equal Access.
The following procedures will be used to address situations which a student perceives to be discriminatory and/or a violation of Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Minnesota Human Rights Act, or any other law enacted to ensure equal opportunity for all members of The College of St. Scholastica community.
Appeals of denied requests for accommodations or auxiliary aids based upon a disability as stated in the Americans with Disabilities Amendments Act 2008 should also use these procedures.
Retaliation to any grievance and/or practice related to disability or the Disability Resource Center is strictly prohibited and promptly investigated by the Access Committee. Retaliatory behavior may include adverse treatment, unsubstantiated grading practices, harassment and intimidation related to participating in a grievance procedure. If there is any retaliation experienced by either the grievant or respondent a report should be made directly to the Vice President level of the appropriate institutional reporting structure.
Initiating a Grievance
The student initiates the grievance by connecting with the Director of the Center for Equal Access. If the grievance is against any staff of the Center for Equal Access, then the written notice is given to the Vice President of Student Affairs (VPSA) and follows the formal grievance procedure.
The College reserves the right to bring a collaborative grievance to the Access Committee and/or Formal Grievance procedures if a report is egregious in nature; if multiple grievances have been reported about one person, or if the nature of the situation places The College at risk. In any of these cases, the institution assumes the role of grievant.
Collaborative (informal) Grievance
The grievant reports to the Director of the Center for Equal Access, the Director will:
A student who wishes to pursue a formal grievance will present to the Director of the Center for Equal Access written notice of the grievance. The notice must contain, at a minimum, the following information:
The student will meet with the coordinator of the Center for Equal Access to:
All grievances must be filed no later than 60 calendar days from the date of the alleged violation.
Both the grievant and the respondent will be notified in writing of the primary contact of the proceedings. The respondent will be notified of the charges, the name of the grievant, and the grievance procedures of The College. The respondent will be allowed to present a written response to the primary contact of the proceedings. Further notification is required through all aspects of the process.
Two appointed members of the Access Committee shall investigate the grievance by interviewing the grieving party and any individuals identified in the written notice. The Access Committee shall conduct such further investigation as is necessary to respond to the grievance. The results of the investigation will occur within twenty days of receipt of the written grievance.
Within 10 working days after the completion of the investigation, the Access Committee investigators shall bring together a Grievance Panel, schedule and hold a hearing to consider and decide the grievance. The grievant and respondent shall have the opportunity to present evidence and witnesses at the hearing. All relevant evidence that is trustworthy and reliable shall be considered by the Grievance Panel. Composition of the Grievance Panel. The Access Committee investigators will initiate a panel of college officials who will hear all grievances alleging discrimination. The Grievance Panel shall be so constituted that no staff member, faculty, or administrator involved in or associated with the grievance will hear the matter. Students will not be permitted to serve on the investigation. The following individuals will be included on the grievance panel:
The Grievance Panel shall render its decision in writing within 10 working days of the hearing. The decision shall contain the reasons for the decision and any corrective action to be taken. All parties and others affected by the decision shall be provided with written copies of the decision, which shall also include notification of the availability of an appeal, as outlined below.
An appeal of the Grievance Panel's decision may be made to the Vice-President of Student Affairs or his designee by the grieving party or any affected party who appeared at the hearing. The appeal shall be made in writing within five working days of the Grievance Panel's decision. The appeal shall include a copy of the Grievance Panel's decision and the party's reasons for requesting further review by the Vice President of Student Affairs or designee. Upon receipt of the appeal, the Vice President of Student Affairs or designee shall independently review all of the information submitted to or generated by the investigators and Grievance Panel. If, in the Vice President of Student Affairs or designee's discretion, further information is required, the Vice President of Student Affairs or designee shall be authorized to conduct whatever additional research or investigation is deemed necessary,including meeting with the grieving party and/or others involved. The Vice President of Student Affairs or designee will respond to the appeal, in writing, within 10 working days. The decision will include an explanation for the decision and/or notification of any corrective action to be taken.
Students who do not feel the decision or process was in their best interest may pursue external resources and services. Students may seek resolution through one or both of the following agencies:
Office of Civil Rights Department of Education
Lyndon Baines Johnson Department of Education Building
400 Maryland Avenue, SW
Washington, DC 20202-1100
FAX: 202-453-6012; TDD: 877-521-2172
Minnesota Department of Human Rights
Freeman Building, 625 Robert Street North, Saint Paul, MN 55155
651.539.1100 (main office, available 8:00 am to 4:30 pm)
(The Intake phone line is open from 9:30 am to 3:30 pm)
Toll Free: 800.657.3704
The College of St. Scholastica has a strict "no pet policy" on campus. However, students who attend The College of St. Scholastica may require the use of service dog. A service dog* is defined by the Americans with Disabilities Act as "any dog individually trained to provide assistance to an individual with a disability."
The goal of a service animal is to provide a life function or task for an individual who cannot perform the task him or herself. Some tasks may include but are not limited to:
The College encourages but does not require students who use a service animal to register with the Center for Equal Access. The Center will assist students to navigate college systems and inform the campus community of responsibilities of the greater community.
The student seeking this accommodation is also responsible for the animal, which includes:
The College is responsible for educating the community on how to behave and act in the presence of a service animal. College employees and agents of The College are only allowed to ask two questions of the individual who presents with a service dog:
College representatives are not allowed to ask:
For questions or concerns, please consult the Center for Equal Access.
Assistance animals do not fall under the guidelines of ADA. An animal with a purpose of providing emotional support, comfort, therapy, or companionship is not considered a service animal. If you are requesting an Assistance Animal, please see the Center for Equal Access.
*There are exceptions to a service dog including provisions regarding miniature horses. Any requests of having a miniature horse on campus will be determined on a case-by-case basis.