Academic and Enrollment Policies


Academic Program Policies and Registration Procedures 

Please note that it is very important to review the policies and procedures of your particular major or course of study by reviewing the Academic Course Catalogue.

Undergraduate Catalog

Graduate Catalog

Class Attendance:

Only registered students may participate in classes. Students are expected to be responsible for their educational progress by attending classes regularly, participating during class sessions, and completing required work outside the classroom. Specific attendance requirements are set by instructors. Students in online courses are expected to participate regularly in the specified course activities. Students receiving veteran's benefits are expected to attend all scheduled classes. Students are encouraged to discuss any attendance issues with their faculty member or an academic advisor.

Communications:

CSS e-mail is the official means for information exchange among St. Scholastica offices. It is your responsibility to check your St. Scholastica e-mail account regularly.

Changing Registration:

Students may drop a course during the first two weeks of a semester without that drop being officially recorded. However, the instructor and the advisor must sign all drops after the third day of the term. Through the ninth week, students may withdraw from individual courses but a grade of W will be entered on the students' records. No drops or withdrawals are permitted after the ninth week of a semester unless there are circumstances beyond the control of the student that prevented an earlier, timely drop or withdrawal. In no circumstances will drops or withdrawals be permitted after the close of the fiscal period in which the course was held. Drop and withdrawal deadlines for courses that begin or end on nonstandard dates will be set by the Registrar, but the drop and withdrawal intervals will be proportional to intervals for a full academic semester.

Once registered for a semester, students may add additional courses to their enrollment until the end of the second week, with instructor permission. No additions will be permitted after the second week. Students who are registered for a class but who do not attend the class by the end of the second week, will be dropped from the class list.

The forms to be completed for dropping, withdrawing from, or adding classes are available on the One Stop tab in Cor under Important Forms.

Withdrawal Policy:

Any student who withdraws from the College during the course of the academic year holds an exit interview with the dean of students or a similar official at extended sites or for online programs. A student is legally registered until he/she files an official withdrawal or completes the period of registration. Enrollment certifications and refunds are based upon two documents: the official registration form and official withdrawal form. A student who has left the College while in good standing may reenter at any time by simply following the designated readmission and registration procedures.

No withdrawals are permitted after the ninth week of the traditional semester or the fifth week of the Extended Studies term. From the first day of classes until the ninth week of the semester or the fifth week of the Extended Studies term, withdrawals and subsequent refunds follow the Course Drops and Withdrawals Policy.

Appeals for withdrawals after the ninth week of the semester or the fifth week of the Extended Studies term are considered only under the following circumstances:

  1. Institutional error (student was never here; not withdrawn; financial aid and/or registration problems). 
  2. Medical circumstances (non-routine, serious medical concerns; documentation required). 
  3. Family emergency (specific written explanation required). 
  4. Unusual circumstances (specific written documentation required). 

Each request will be submitted to the dean of students or to a similar official at extended sites or for online programs, who will refer the case with the dean of students. All decisions of the dean are final.

Academic Appeal Procedure:

Grounds for Appeal
The academic appeal procedure is a process designed to address an academic situation the student perceives as unfair or unjust. It is not a process to be used when there is dissatisfaction with a grade or to obtain a grade change. For information on non-academic grievances, refer to the relevant sections of the Student Handbook.
Administrative Appeal
The student should try to resolve the situation by discussing it with the following people in the order listed below. The procedure would halt at any point that satisfaction has been reached. If the administrative path for the appeal is unclear, the student should consult with the VPAA for clarification. 

  1. Course Faculty 
  2. Program coordinator or director if applicable 
  3. Department chair 
  4. Dean of the school in which the department or program resides 
  5. Vice President for Academic Affairs 

Formal Appeal
If, after discussion with the people listed above, the issue has not been resolved, the student may file a written appeal with the Vice President for Academic Affairs. Upon receipt of the written appeal, the Vice President for Academic Affairs will contact the chair of the Faculty Assembly (for undergraduate appeals) or the Graduate Council (for graduate appeals) to select three faculty members, and the Vice President of Student Affairs to select two students to serve on an appeal panel; for undergraduate appeals the students will be undergraduates and for graduate appeals the student will be graduate students. One student and two faculty members will be from the academic school concerned; the other student and faculty member will be from other schools. The Vice President for Academic Affairs will set up the first meeting of the panel and notify the involved student and the faculty member(s).
Time Limits
An administrative appeal must be initiated by the student within one month of the end of the semester in which the incident occurred. The formal appeal must be initiated within one month of completion of the administrative appeal process. Upon receipt of the written formal appeal, the appeal panel shall be formed within one week. The appeal panel shall meet within two weeks of being formed to be presented with the appeal. A hearing that includes the student and faculty member will be scheduled as soon as practicable thereafter.
Student Responsibility
The student should clearly and concisely describe the incident and state the reason for the appeal. Any supporting materials should be given to the panel members and to the faculty member(s) through the Vice President of Academic Affairs before to the first meeting of the panel.
Faculty
Any written documentation that the faculty member(s) wish to present to the panel should be given to the panel and the student through the Vice President for Academic Affairs before to the first meeting of the panel.

Panel

  1. At the first meeting of the panel, the Vice President for Academic Affairs will review the responsibilities and limits of the appeal panel and distribute any written materials from the student and the faculty member(s). The panel should then choose a chair and secretary. A hearing will take place at a subsequent meeting. 
  2. At the hearing, the student will present the concern. The student may ask to have a student advocate or another person present as a supporter/advisor. This request should be made before to the meeting. Because this is a student initiated process within the College, it is not usual to have legal counsel present. If an exception is to be made, it should be arranged with the Vice President for Academic Affairs before to the panel meeting.
  3. At the hearing, the panel will give the faculty member(s) an opportunity to respond to the accusation of unfairness or injustice. The faculty member(s) may invite the department chair or dean of the school to be present for this panel meeting. If the student has arranged for legal counsel, the faculty member(s) may also have legal counsel present. Legal counsel shall not be permitted to examine or to cross-examine anyone present. The Vice President for Academic Affairs will also be present as a resource for procedural questions. 
  4. At the hearing, the panel will ask questions and receive clarification of the issue from the student and faculty member(s), all of whom are present for presentation and clarification. 
  5. After the hearing, the panel will meet alone to discuss the issue. The primary responsibility of the panel is to determine whether an injustice was done. 
  6. To maintain confidentiality the panel will seek, through the Vice President of Academic Affairs, any additional information needed to arrive at a decision. 
  7. The decision will be communicated to the Vice President of Academic Affairs who will relay the final decision to the student and faculty member(s). If and only if the panel members decide there was an injustice, they may suggest options for follow-up action to the Vice President for Academic Affairs. 
  8. Detailed minutes of the panel proceedings should be kept by the secretary and filed in the office of the Vice President for Academic Affairs. 
  9. All deliberations of the panel are held in confidence. Panel members and anyone present at the meeting(s) should respect this confidentiality. 
  10. Decisions of the panel are binding. 

Incomplete Policy:

An incomplete "I" may be assigned by the instructor at his/her discretion at the end of a term. A limit is placed on the length of time that "I" may stand on the student's record unless extended by the instructor. That limit is the 10th week of the subsequent term, excluding summer terms. The temporary grade "IP" is awarded when a course is designed to continue beyond the boundaries of an academic term. The instructor will change "IP" grades to "F" if the coursework is not completed within the time agreed upon by the student and the instructor.

Leave of Absence (Voluntary):

Students who plan not to attend for one term or more are required to request and document an official Leave of Absence (LOA) with their advisor before that term. Students with an approved leave of absence need not apply for re-admission as a new student (i.e. meet admission standards) when they return, provided that they return within the two year time limit. Students returning after two year (six terms) must reapply to the program and follow new degree requirements, if applicable.

Related policy: Behavioral Leave of Absence and Readmission Policy

Application to Major/Minor:

Students must officially file an application to major or minor with their major department on the OneStop tab in Cor under Important Forms.

Application to Graduate:

All students must complete an application to graduate form three months before their anticipated graduation. These forms are available on the OneStop tab in Cor under Important Forms.

Banner Web Registration:

Each student is responsible for personally registering for courses through Banner Web Registration. Refer to the One Stop tab in Cor for registration timeline. Please register in a timely manner. Failure to do so may result in delayed course progress due to closed/canceled courses. If you do not register, please file a Leave of Absence form with your advisor before the start of the term. Instructions for Banner Web registration can be found on the College Web site.

Academic Honesty Policy and Dishonesty Procedures

Policy:

Academic honesty and integrity are highly valued at The College of St. Scholastica. Academic dishonestly seriously violates the integrity of the academic enterprise and will result in academic penalties up to and including dismissal from the College.

Definition:

Academic dishonesty can include misrepresentation of the work of others as one's own; dishonesty in testing; violating authorized guidelines established by instructors for individual assignments; sabotaging or damaging the work of others; or engaging in dishonesty in other academic work.

Collaborative Work:

Faculty should make clear the degree of cooperation that is authorized for group projects as well as what behaviors constitute academic dishonesty within group work. Students are responsible for asking faculty for clarification in any unclear situation.

Reporting Academic Dishonesty:

If a faculty member has determined that a student has been academically dishonest, the violation must be reported to the chair of the course department, the dean of the school in which the course is offered, and the Vice President for Academic Affairs (VPAA).

Penalties:

The minimum penalty to be applied by a faculty member for academic dishonesty within a course shall be failure of the assignment or test and the maximum penalty shall be failure of the course. In addition to the course-level sanction, a department may deny admission to or dismiss from a program a student who has engaged in academic dishonesty. The VPAA may impose additional requirements (such as counseling or remediation) or additional sanctions, up to and including dismissal from the College, even on the first instance of academic dishonesty.

Appeals:

Students who believe they have been treated unfairly related to academic dishonesty should follow the College's established academic appeal procedure.

Academic Dishonesty Procedure:

When a student is suspected of academic dishonesty, the instructor who teaches the course, or, when the academic dishonesty is unrelated to a particular course, the department chair or director of the student's program (collectively, the "College representative"), has the authority to initiate academic dishonesty proceedings against the student.

The College representative shall engage in a conversation with the student to advise him or her of the allegation and to learn of the student's response to the allegation. The conversation can occur face-to-face or through the use of communication technology. When a student fails to respond to a faculty request for such a conversation, the faculty member will form a judgment without the benefit of the student's viewpoint.

If the College representative concludes that the student was academically dishonest, he or she will apply an appropriate penalty (see "Penalties" section above) and will make a written (email is acceptable) academic dishonesty report that includes the following:

  1. the nature of the academic dishonesty; 
  2. the academic sanction being imposed; 
  3. the student's right to appeal; 
  4. the individuals to whom the letter is being distributed; 
  5. a statement that the VPAA has the authority to impose an additional academic sanction, within 15 working days of the date on the letter, if the VPAA believes that such a sanction is warranted when the student's academic dishonesty is considered in the context of the student's prior academic record; 
  6. and a statement that the VPAA has the authority to share the academic dishonesty information with the Dean of Students and the Vice President for Students Affairs to determine whether additional disciplinary action should be taken based on the student's prior social behavior record at the College. 

ACADEMIC APPEALS PROCEDURE

Grounds for Appeal:

The academic appeal procedure is a process designed to address an academic situation the student perceives as unfair or unjust. It is not a process to be used when there is dissatisfaction with a grade or to obtain a grade change. For information on non-academic grievances, refer to the relevant sections of the Student Handbook.

Administrative Appeal:

The student should try to resolve the situation by discussing it with the following people in the order listed below, beginning, whenever possible, with the faculty member or administrative official involved in the situation. Should a student be concerned that approaching the involved faculty member or administrative official could result in retaliation or otherwise harm his or her career at the College, the administrative appeal may begin at the next level in the list below (if the student bypasses a level, the reason for the bypass must be discussed with the administrator at the next level).

The procedure would halt at any point that satisfaction has been reached. If the administrative path for the appeal is unclear, the student should consult with the VPAA for clarification.

  1. Course Faculty 
  2. Program coordinator or director if applicable 
  3. Department chair 
  4. Dean of the school in which the department or program resides 
  5. Vice President for Academic Affairs

The student may request that another student or a faculty or staff member be present to provide support when working through the administrative appeal. The third party role is to provide support for the student, not to engage in dialogue with the administrative official. The central conversation about the matter should occur between the student and the administrative official.

Administrative officials who are involved in administrative appeals are expected to seek information from the involved parties and to attempt to negotiate solutions that are satisfactory to all parties, consistent with the College's policies and procedures and with appropriate attention to academic integrity.

Formal Appeal:

If, after discussion with the people listed above, the issue has not been resolved, the student may file a written appeal with the Vice President for Academic Affairs.

Upon receipt of the written appeal, the Vice President for Academic Affairs will contact the chair of the Faculty Assembly (for undergraduate appeals) or the Graduate Council (for graduate appeals) to select three faculty members, and the Vice President of Student Affairs to select two students to serve on an appeal panel; for undergraduate appeals the students will be undergraduates and for graduate appeals the student will be graduate students. One student and two faculty members will be from the academic school concerned; the other student and faculty member will be from other schools. The Vice President for Academic Affairs will set up the first meeting of the panel and notify the involved student and the faculty member(s).

Time Limits:

An administrative appeal must be initiated by the student within one month of the end of the semester in which the incident occurred. The formal appeal must be initiated within one month of completion of the administrative appeal process. Upon receipt of the written formal appeal, the appeal panel shall be formed within one week. The appeal panel shall meet within two weeks of being formed to be presented with the appeal. A hearing that includes the student and faculty member will be scheduled as soon as practicable thereafter.

Student Responsibility:

The student should clearly and concisely describe the incident and state the reason for the appeal. Any supporting materials should be given to the panel members and to the faculty member(s) through the Vice President of Academic Affairs before to the first meeting of the panel.

Faculty:

Any written documentation that the faculty member(s) wish to present to the panel should be given to the panel and the student through the Vice President for Academic Affairs before to the first meeting of the panel.

Panel:

  1. At the first meeting of the panel, the Vice President for Academic Affairs will review the responsibilities and limits of the appeal panel and distribute any written materials from the student and the faculty member(s). The panel should then choose a chair and secretary. A hearing will take place at a subsequent meeting. 
  2. At the hearing, the student will present the concern. The student may ask to have a student advocate or another person present as a supporter/advisor. This request should be made before the meeting. Because this is a student initiated process within the College, it is not usual to have legal counsel present. If an exception is to be made, it should be arranged with the Vice President for Academic Affairs before to the panel meeting. 
  3. At the hearing, the panel will give the faculty member(s) an opportunity to respond to the accusation of unfairness or injustice. The faculty member(s) may invite the department chair or dean of the school to be present for this panel meeting. If the student has arranged for legal counsel, the faculty member(s) may also have legal counsel present. Legal counsel shall not be permitted to examine or to cross-examine anyone present. The Vice President for Academic Affairs will also be present as a resource for procedural questions. 
  4. At the hearing, the panel will ask questions and receive clarification of the issue from the student and faculty member(s), all of whom are present for presentation and clarification. 
  5. After the hearing, the panel will meet alone to discuss the issue. The primary responsibility of the panel is to determine whether an injustice was done. 
  6. To maintain confidentiality the panel will seek, through the Vice President of Academic Affairs, any additional information needed to arrive at a decision. 
  7. The decision will be communicated to the Vice President of Academic Affairs who will relay the final decision to the student and faculty member(s). If and only if the panel members decide there was an injustice, they may suggest options for follow-up action to the Vice President for Academic Affairs. 
  8. Detailed minutes of the panel proceedings should be kept by the secretary and filed in the office of the Vice President for Academic Affairs. 
  9. All deliberations of the panel are held in confidence. Panel members and anyone present at the meeting(s) should respect this confidentiality. 
  10. Decisions of the panel are binding.

Behavioral Leave of Absence and Readmission Policy and Procedures (Non-Discipline)

I. POLICY
A. This policy applies in situations in which a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties. The College reserves the right to remove a student by requesting or requiring a student to take a leave of absence [may also be referred to as leave] from the College for reasons pertaining to the student's behavior. In addition, disciplinary action may be taken under other College policies and procedures.

This policy will be invoked at the discretion of the Dean of Students where the normal disciplinary system may not apply or is not appropriate. This policy does not replace existing academic performance or discipline-based withdrawal or dismissal policies maintained by academic units. The Dean of Students may choose to delegate all or parts of this responsibility to an appropriate designee. Further, the Dean of Students may appoint a designee to oversee the individual student cases. The case file will be maintained in the Dean of Students Office.

B. Students on a leave of absence from the College under this policy may be considered for readmission following a determination by the Dean of Student that the student is ready to return to school. The determination of readmission is made in conjunction with the Leave of Absence Team which will be appointed by the Dean of Students in accordance with the needs of each case. In making the determination on readmission, the Team will consider information from campus professionals and relevant materials submitted by the petitioning student that demonstrates that the behaviors that caused the withdrawal no longer exist or are being managed.

C. Due to the complex nature of each student situation, members of the Leave of Absence Team can be added at the discretion of the Dean of Students.

II. PROCEDURES AND TYPES OF LEAVE OF ABSENCE
A. Interim Leave of Absence

1. If a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties, the Dean of Students may put the student on an interim leave of absence or restrict the student's access to the College campus, College housing, services, technology and activities, as appropriate, for defined period of time. Conditions for return may be specified.

2. In such cases, reasonable attempt will be made by the Dean of Students to meet with the student and discuss options before deciding on a leave of absence. If the student is to be put on leave, the decision will be communicated in writing to the student and other units as appropriate within the College.

3. The interim leave and/or restricted access will remain in effect until a final decision has been made pursuant to the procedures below or other applicable College procedures, unless, prior to a final decision, the DOS, determines that the reasons for imposing the leave no longer exist.

B. Involuntary Leave of Absence

Leave of absence under this policy may be considered when the College has substantial evidence that a student's behavior creates a significant and unreasonable disruption to the educational pursuits of other students or the ability of faculty or staff to fulfill their duties.

When circumstances merit, the Dean of Students will:

  1. arrange for an appropriate review process including receiving, investigating, and examining appropriate records and documentation; and/or 
  2. provide an opportunity for the student to meet with the Dean of Students to discuss options regarding a leave of absence; and/or 
  3. seek the recommendation of the Leave of Absence Team and/or 
  4. contact the student's family, or designated emergency contact, if appropriate; and/or 
  5. document the findings of the review process and any relevant recommendations; and/or 
  6. provide written notice to the student of the leave; and/or 
  7. describe requirements for re-admission; and/or 
  8. provide written notice of opportunity for conditions of readmission. 

The student may be restricted from campus and/or College technologies, services and activities during a leave of absence.

C. Voluntary Leave of Absence

If a student wishes to pursue a leave of absence, the Dean of Students will:

  1. counsel the student to discuss options regarding a leave; which, under this policy is at the discretion of the Dean of Students; and/or 
  2. consult with the student's academic unit, academic advisor, and/or other units as appropriate; and/or 
  3. discuss the circumstances with the student's family or designated emergency contact person, as appropriate; and/or 
  4. refer the student to appropriate resources for support; and/or 
  5. provide the student with written documentation confirming the student's decision to take voluntary leave of absence in accordance with College policy for withdrawal if applicable; and/or 
  6. provide documentation of requirements for readmission, if any. 

D. Return to Classes and/or Readmission

A student removed from the College under this policy and wishing to return to classes or be considered for readmission may petition the Dean of Students according to written conditions for readmission. The student will provide documentation of satisfactory completion of all conditions specified by the Dean of Students.

1. The Dean of Students will:

    1. consult with the Leave of Absence Team; and/or 
    2. contact the student's family or designated contact, if appropriate; and/or Page 31 of 66
    3. receive, investigate, and examine relevant documentation fulfilling petition requirements; and/or 
    4. provide an opportunity for the student to meet with the Dean of Students to discuss resumption of classes or readmission.

2. After these steps are taken, the Dean of Students will:

a. initiate the resumption or readmission process; and/or
b. when appropriate, provide the student with written conditions for continued attendance, and inform any relevant administrators in the implementation of the student's readmission; or
c. deny the student's request for return or readmission and specify when and if the student request for return or readmission will be considered; and/or
d. notify the student's academic unit and other units as appropriate of the decision regarding readmission.

3. Decisions regarding a student's return to classes or readmission are made at the discretion of the Dean of Students in consultation with the Leave of Absence Team.

E. Effect on Academic Status
In the event of a leave of absence pursuant to this policy, the College policies for withdrawal from courses and for receiving tuition refunds will normally apply.

F. Effect on Housing Status
In consultation with the Director of Residence Life, if the student has been living in the residence halls, College policy for contract cancellation and fee refund will normally apply.

G. Appeal
The student has the right to appeal in writing to the Vice President for Student Affairs regarding any of the completed actions and/or decisions made throughout this policy. A written appeal must be delivered to the Vice President for Student Affairs within three class/business-days of receiving written confirmation of the outcome of any deliberation conducted for the welfare of the student and/or the College. The Vice President for Student Affairs has full and final authority in decisions relating to this policy.

Pregnant and Parenting Student Rights:

Issued By: Human Resources
Effective Date: August 01. 2014

STATEMENT OF PURPOSE
The College of St. Scholastica is committed to ensuring that all students have full access to all educational programs, services and activities. This policy sets forward the provisions for the College's compliance with federal law (Title IX) and establishes the College's intent to protect students and employees against pregnancy discrimination.

Note to NURSING MOTHERS

The College provides a lactation room for nursing mothers.  To inquire about access and availability, please contact Dean of Student, Megan Perry-Spears at mperryspears@css.edu.

GENERAL STATEMENT OF POLICY

A. The College shall not discriminate against any student or employee on the basis of sex, including pregnancy, parenting and all related conditions will be excluded from participation in, be denied the benefits of, or be subjected to discrimination under:

1. any education program activity or services
2. admissions
3. coursework accommodations and completion
4. pregnancy leave policies
5. health insurance in educational programs and activities
6. hiring
7. workplace protection

B. Admissions

During the admissions process all applicants will be treated the same. No applicant will be treated differently on the basis of sex, or on the basis of pregnancy, parental or marital status. Additionally, disabilities related to pregnancy will be treated in the same manner and under the same policies as any other temporary disability or physical condition.

C. Course Absences:

Course absences due to pregnancy or any related conditions are considered excused absences. However, depending on the length of the absence and the area of instruction (e.g. courses with lab requirements, clinical rotations, etc.), it may be not be feasible even with reasonable accommodations to complete a particular course and may be academically necessary to take a leave of absence. However, when the student returns to CSS, she must be reinstated to the status she held before the leave.

D. Grading:

Students cannot be penalized for pregnancy or related conditions. If a faculty member provides specific "points" or other advantages to students based on class attendance, the student must be given the opportunity to earn back the credit from classes missed due to pregnancy, so that she can be reinstated to the status she held before she took leave.

E. Missed Academic Work:

Title IX requires faculty members to allow students to make up the work missed while out due to pregnancy or any related conditions, including recovery from childbirth. For example, if a doctor's note excuses the student from class for several weeks because of bed rest before giving birth, professors must provide the student with the appropriate assignments and information to make up all of the work required to be completed while absent. Again, depending on the nature of the academic instruction, e.g. clinical rotations, this may not be feasible and other forms of accommodations may need to be made. When in doubt, consult with the Center for Equal Access or the Title IX Coordinator.

F. Participation in Off-Campus Academic Programs:

CSS must allow continued participation in off-campus programs such as internships, career rotations and other off-campus elements of academic programs. For example, if the program provides opportunities to "work in the field", CSS cannot deny participation based on pregnancy. Professors cannot require a doctor's note for continued participation, unless it is required for all students who have a medical condition that requires treatment by a doctor.

G. Harassment:

Title IX requires schools to prevent and address sex-based harassment, including harassment based on pregnancy. If a student experiences harassment or offensive treatment at CSS, she should seek help immediately from the Office of Inclusive Excellence, Department of Human Resources (218) 723-7032. The law prohibits retaliation against the student for making a complaint or raising a concern.

H. Leave of Absence:

If she wants to take off more time than the doctor says is medically necessary, she will need to consult the college's non-medical leave policy.

I. Campus Employment:

Rights as an employee are different from rights as a student. If the student works for CSS, she may be eligible for family or medical leave, or may qualify for maternity leave, but that may not include leave from classes, beyond what is medically necessary.

RESPONSIBILITY

Students are responsible for contacting faculty members to ensure that they are notified of their intent to miss class, to be on a leave or after the fact in the event of an emergency, based on a pregnancy or related condition. Students will work with faculty to determine how they will make up any work that was missed during their absence.

Faculty are responsible for ensuring that all students have full access to educational programming and activities. This includes making the necessary accommodations for students to make up any missed course or field work, assignments and be given the opportunity to make up any missed "points" due to an absence.

Discrimination or Concerns:

If someone is concerned that a violation or discrimination may have occurred, the person may file a complaint with the College's Title IX Coordinator, Nam Provost, at (218) 723-7032 and/or file a complaint with the Office for Civil Rights:

OCR Region Office for Minnesota:
U.S. Department of Education
500 W. Madison Street, Suite 1427
Chicago, IL 60661
Telephone: 312-730-1700
Fax: 312-730-1704
See www2.ed.gov/about/offices/list/ocr/docs/pregnancy.html

SANCTIONS

Failure to comply with Title IX and this policy may result in disciplinary action. For further details see the College's Discrimination, /discriminatory Harassment, General Harassment/Bullying and Workplace Violence Policy.

Identity /Name Change and Gender Identity Records Information

Initiating a First Name Change

Any student wishing to initiate a first name change should fill out this intake form which will be reviewed by the Director of Diversity and Inclusion.  Completing this form will begin the process of changing your institutionally recognized name. 

The College strives to support transgender and non-binary students in transition prior to a legal name change to ensure that  that they are recognized as who they are during their daily experience at The College of St. Scholastica. 

Please be aware that there are differences in college services.  Some, particularly those that are regulated by federal requirements, will need to continue using your legal name. For more information about how your name and gender information is used, please see the intake form or contact the Director of Diversity and Inclusion at CSS. 

Email and Google Interface

Students may choose to receive a new email address that utilized their institutionally recognized name's first initial.  If changing from a pre-existing College of St. Scholastica email address, all files and correspondence from your previous address is transferred to your new one and your previous address becomes an alias to your new one;  this means that all correspondence stent to your previous email address will be automatically forwarded to your new one. 

College Directory

Your institutionally recognized name will show up in search results, class rosters and most college correspondence; likewise your professors and classmates will only see your institutionally recognized name, meaning those on its receiving end will see your institutionally recognized name. 

ID Card

You can receive a new identification card (and take a new ID picture, if you choose) for free after changing your name in the College's systems.

Gender Identity Records Information

CSS applicants may answer optional questions about their gender.  Currently that is a three part answer in most applications:  male, female or other/not available/not answered.  Students may update this information by completing this form. Currently CSS is working on upgrades to our internal systems to offer a move diverse set of gender inclusive identifier options. Once that upgrade to our academic record management system (Banner) is complete, students will have more options from which to choose: 

- Male
- Female
- Trans Man
- Trans Woman
- Gender Non-Conforming
- Different Identity

Residential Life (on-campus housing) does not use student records (Banner) for noting residents' gender, but rather defers to responses on the online housing application, which allows students to choose (starting in Spring 2018):

- Male
- Female
- Trans Man
- Trans Woman
- Gender Non-Conforming
- Different Identity