Emergency Procedures - Guidelines for identifying and handling suspicious mail packages on campus

How to recognize a suspicious mail item:

  1. Excessive postage.

  2. Handwritten or poorly typed address.

  3. Misspelling of name.

  4. Incorrect titles or misspelled titles.

  5. Title, but no name.

  6. No return address.

  7. Shows a city or state in the postmark that does not match the return address.

  8. Misspellings of common words.

  9. Excessive weight.

  10. Lopsided, rigid or uneven packaging.

  11. Oily stains, discolorations or strange odor.

  12. Protruding wires or tin foil.

  13. Ticking sound.

  14. Excessive securing - tape or string.

  15. Restrictive markings - Confidential or Personal.

Handling a suspicious unopened mail item:

  1. Do not open any mail item that appears suspicious.

  2. Isolate the suspicious mail item and place it in a plastic bag or container and seal it.

  3. If you do not have a bag or container, then cover the mail item with anything (e.g. clothing, paper, trash can, etc.) and do not remove this cover.

  4. Ensure that all persons who have touched the mail item wash their hands with soap and water.

  5. Contact Keith Haugen (Mailroom/Receiving Manager)immediately at extension 6145, or if he is not available, call Campus Security at extension 6175 and request for them to respond.

  6. List all persons who were in the room or area when this suspicious mail item was recognized. Give this list to either Keith Haugen or Campus Security.

Mail item with powder or powdery substance spills out of mail item:

  1. Do not try to clean up the powder.Cover the spilled contents immediately with anything to prevent the spreading of the powder (e.g., clothing, paper, trash can, etc.) and do not remove this cover.

  2. Leave the area and close any doors, or section off the area to prevent others from entering.

  3. Call Campus Security immediately at 6175emergency phone number.

  4. Wash your hands with soap and water to prevent spreading the powder to your face.

  5. Remove any contaminated clothing as soon as possible and place them in a plastic bag or container that can be sealed. This bag or container should be given to the emergency responders for proper handling.

  6. Shower with soap and water as soon as possible.

  7. If possible, list all the people who were in the room or area,especially those who had actual contact with the powder. Give this list to the emergency responders.