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Refunds for Tuition and Other Institutional Charges
Refunds
Students who withdraw from classes or drop out of school after the term has begun may be eligible for a refund. There are two types of refunds: refunds of institutional charges (tuition, room, meal plan, etc.) and refunds of financial aid. A refund of institutional charges credits money to the student's account (decreasing what he or she owes). A refund of financial aid reduces the amount of financial aid available to pay the institutional charges (increasing what he or she owes).
Students planning to withdraw from all classes must notify the dean of students (Tower 2142). There they will complete a withdrawal form.
Tuition, Course Fees, Housing and Meal Refunds
These refunds amounts are based on the date of official withdrawal with the dean of students.
Refund Table for 16 Week Classes
|
Dropped during the add/drop period of the course or before (certified by registrar) |
100 percent |
|
Weeks three and four |
75 percent |
|
Weeks five and six |
50 percent |
|
Weeks seven and eight |
25 percent |
|
Weeks nine and after |
No refund |
Refunds are calculated using the start dates of each term and not the day of individual classes begin.
Refund Table for 8 Week Classes
|
Dropped during the add/drop period of the course or before (certified by registrar) |
100 percent |
|
Week two |
75 percent |
|
Weeks three |
50 percent |
|
Weeks four |
25 percent |
|
Weeks five and after |
No refund |
Refunds are calculated using the start dates of each term and not the day of individual classes begin.
Financial Aid Refunds
Students who withdraw from all classes during the 100% tuition refund period will receive a full refund of all their financial aid unless they complete a Withdrawal Survey Form (Available in the dean of student's office, documenting their attendance at each class. Upon receipt of the Withdrawal Survey Form, the federal financial aid refund policy will be calculated. If students receive a full (100%) refund of tuition, they are ineligible for any state, institutional, or private sources of financial aid.
Federal (Return of Title IV Funds) Refund Policy
Students with federal aid who withdraw (or are expelled) after a semester starts, but before completing 60% of the term, may need to return a portion of their federal (Title IV) aid. The percentage of Title IV aid to be returned is equal to the number of days remaining in the semester divided by the number of calendar days in the term. Scheduled breaks of more than four consecutive days are excluded.
Minnesota Office of Higher Education (OHE) Financial Aid Refund Policy
St. Scholastica is required to use the OHE financial aid refund policy when calculating refunds for Minnesota State Grants and Minnesota SELF loans. After applying St. Scholastica's "billing refunds' and the "Return of Title IV Funds" refund calculations to the student's account, a proportionate share of the state aid is refunded using the following formula: "remaining refund" x "MN financial aid funds"/"all non-Title IV financial aid." Students retain funds earned through the Minnesota State Work Study Program prior to withdrawing from St. Scholastica.
Financial Aid Refunds for Institutional and Private Funds
After calculating the federal and Minnesota financial aid refund policies, institutional and private gift aid is reduced by the same percent as the student's tuition was reduced.
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