Admissions Policy

Undergraduate Admissions Policy

Approved by the Undergraduate Admissions Committee: 03-26-2013 Approved by the Faculty Assembly: 04-04-2013

Table of Contents
I: General Policy for Admission
II: First-Year Students
A. Application Procedure
B. Admission to the College
i. First-Year Development Program Admission
ii. Special Status Admission
C. Deposit and Fees
III: Traditional Transfer Students
A. Application Procedure
B. Admission to the College
i. Special Status Admission
ii. Special Status Denial of Admission and Reapplication
C. Deposits
IV. Accelerated and Online Students
A. Admission to the College and Application Procedure
i. Special Status Admission
B. After Admission
V. International Student Admission
A. Admission Requirements for First-Year and Traditional Transfer International Students
B. Admission Requirements for Accelerated and Online International Students
C. Additional Requirements, Based on the Applicant's Citizenship/Visa Status
i. Non-student Visas (including H-1B)
ii. Student Visa (F or J visas only; St. Scholastica cannot accept M visas)
D. International Applicants Living in Their Home Country (Online Studies Only)
E. All Other Visas
F. Upon Acceptance
VI. Early Entry Admission (Minnesota Post-Secondary Enrollment Options Program - PSEOP)
VII. Non-Degree Seeking Students
VIII. College Credit Options
A. Advanced Placement
B. International Baccalaureate Credit
C. Transferring Credit
IX. Denial of Admission
X. Deferred Admission
XI. Readmission to the College
A. Readmission to the College under Academic Probation or Dismissal
B. Returning Student Fresh Start Program
XII. Falsification of Transcripts
XIII. Lawful Permanent Residents of the United States of America
XIV. Criminal Background Checks
A. Acceptance of Individuals with Criminal Records

I. General Policy for Admission

The College of St. Scholastica admits qualified students from diverse geographical, cultural, economic, racial and religious backgrounds. When reviewing applications, the Admissions Committee looks for evidence that a student has the ability to succeed academically and socially at St. Scholastica.

II. First-Year Students

First-year student applicants are those who have earned a diploma from an accredited high school or an equivalent of such a diploma, and have completed less than 12 transferable credit hours of college work at a regionally accredited institution. In accordance with Minnesota law, former Post Secondary Enrollment Option Program (PSEOP) participants must be classified as first-year students regardless of the number of college credits they are able to transfer.

To ensure that the student will receive the benefits of pre-college counseling, application for admission by first-year traditional students should be made as early as possible after the completion of the junior year of high school. Although the Office of Admissions processes applications on a continuing basis, they reserve the right to impose a deadline. Prospective students should contact the Office of Admissions for specific deadlines.

A. Application Procedure
First-year student applicants must:
i. Complete The College of St. Schoalstica application for admission.
ii. Submit an official high school transcript, which includes:
1. Coursework completed and grades.
2. Test scores - ACT or SAT (if test scores are not on transcript, a copy of the scores must be sent to the Office of Admissions).
3. Take the Admissions Committee approved placement exam if ACT/SAT scores cannot be provided.

Students will be notified of their admission status when all the credentials have been received and reviewed by the Undergraduate Admissions committee.

B. Admission to the College
Admission to The College of St. Scholastica is granted to first-year students on the basis of both:
i. Graduation from an accredited high school or its equivalent (GED average 75th percentile or above).
ii. A satisfactory Calculated Index Score (CNX) of 62 or above. A CNX score is a combination of an applicant's cumulative high school GPA (on a 4.00 scale) multiplied by 12.5 and an ACT composite score multiplied by 1.338, or a SAT combined verbal and math score multiplied by 0.03125.

In the absence of ACT/SAT scores, the composite score of the Admissions Committee approved placement test will then be used as a substitute for the ACT or SAT in computing the CNX.

i. First-Year Development Program Admission:
Interested first-year applicants who do not meet the established admissions requirements of the College due to a CNX score between 57 and 61.99 may be considered for the First-Year Developmental Program (FYDP). The Office of Admissions will communicate this option to eligible students. The FYDP is specifically designed to assist selected first-year students in acclimating to the rigors and expectations of college-level work. It begins with an Academic Orientation one week before the start of the academic school year. It continues with a study skills course, regular meetings with an academic adviser and peer mentor, and required attendance at scheduled workshops and tutoring throughout their first year.
ii. Special Status Admission:
Applicants with CNX scores of less than 57 may be considered for admission through the Special Status process stated below. A subcommittee of the Undergraduate Admissions Committee reviews complete applicant files. A complete application includes:
  1. A special status application form.
  2. Current high school transcripts.
  3. Current ACT or SAT test scores.
  4. Applicant self-evaluation form.
  5. Recommendation forms (2) from a high school counselor, principal or teacher.
  6. An interview evaluation from an Academic Support Services staff member or their designee.
C. Deposits and Fees
Students accepted for admission to The College of St. Scholastica enroll by registering for classes and by sending the $200 enrollment deposit to the Office of Admissions by the date stated in the letter of acceptance to the College. If the applicant intends to live on campus, a deposit of $350 is required, $150 of which covers the housing deposit. If a student will be participating in the FYDP Program, he or she will need to pay a $150 Academic Orientation fee.

III. Traditional Transfer Students

A transfer student is a student who has 12 or more transferable college credit hours (semester) from a regionally accredited institution. The College of St. Scholastica plays an important role in meeting the educational needs of community college graduates and other qualified students who wish to transfer to St. Scholastica. The number of transfer students who can be accepted in some academic areas such as, but not restricted to, nursing and education is limited and some programs require students to transfer in at the sophomore level. Transfer students should contact the Office of Admissions early for specific information on their intended major.
A. Application Procedure
Transfer applicants must:
i. Complete The College of St. Scholastica application for admission.
ii. Request and submit official college transcripts from all previous colleges.
iii. An official transcript from their high school or a GED certificate is required if applicants have fewer than 24 transferable semester credit hours or 36 transferable quarter credit hours.
B. Admission to the College
Admission to The College of St. Scholastica is granted on the following basis:
The transfer students must be in good academic standing at all previous colleges, having a cumulative grade point average of at least 2.0 (C) on a 4.0 scale.
i. Special Status Admission
A transfer applicant who has not achieved a cumulative 2.0 GPA of all regionally accredited post-secondary institutions he or she has attended may apply for special status acceptance by completing and submitting the following.
1. A special status application form.
2. Official college transcripts from all institutions previously attended.
3. Applicant self-evaluation form.
4. Recommendation forms (2) from someone who knows you well (other than a friend or relative), such as a current or former professor/instructor, employer, supervisor, adviser, or counselor.
5. An interview evaluation from an Academic Support Services staff member or their designee.
A subcommittee of the Undergraduate Admissions Committee reviews complete applicant files. If accepted, all first-year students must achieve a 1.75 GPA after their first semester, and 2.0 after the first year, with completion of 3/4 of classes (meaning you take 4, you need to pass/complete at least 3). If these conditions are not met, the student may be placed on probation.
ii. Special Status Denial of Admission and Reapplication Transfer applicants denied special status acceptance may reapply for transfer to CSS after taking a minimum of 12 additional transferable semester credit hours at a regionally accredited institution. The 12 semester credit hours must be courses preapproved by the CSS Advising Department and the applicant must achieve a minimum 2.0 cumulative GPA for those 12 credits. Remedial courses do not transfer to CSS.
C. Deposits
Transfer students accepted for admission to The College of St. Scholastica enroll by registering for classes and by sending the $200 enrollment deposit to the Office of Admissions by the date stated in the letter of acceptance to the College. If the applicant intends to live on campus, a deposit of $350 is required, $150 of which covers the housing deposit.

IV. Accelerated and Online Students

A. Admission to the College and Application Procedure
The College of St. Scholastica plays an important role in meeting the educational needs of community college graduates, adult learners and other qualified students who wish to attend St. Scholastica.
i. Applicants must:
1. Complete all steps outlined in the program specific checklist.
2. Request official college transcripts from all previous colleges to prove that the applicant has achieved a cumulative 2.0 GPA of higher at all regionally accredited post-secondary institutions he or she has attended. (Applicants without previous post-secondary enrollment are required to have graduated from an accredited high school with a grade point average of 2.0 or better, or General Equivalency Diploma (GED) average 75th percentile or above).
ii. Special Status Admission
An applicant who has not achieved a cumulative 2.0 GPA of all regionally accredited post-secondary institutions he or she has attended or who does not meet the established admission requirements may apply for special status acceptance by completing and submitting the following:
1. An application form.
2. Official college transcripts from all institutions previouslyattended.
3. Applicantself-evaluation form.
4. Recommendation forms (2) from someone who knows you well (other than a friend or relative), such as a current or former professor/instructor, employer, supervisor, adviser, or counselor.
5. An interview evaluation from an Academic Support Services staff member or their designee.
iii. Applications and supporting documentation must be submitted for review by the Special Status Committee at least two weeks before the first day of classes of the term for which the student wishes to enroll.
iv. A subcommittee of the Undergraduate Admissions Committee reviews complete applicant files.
v. If accepted, the student must maintain a cumulative GPA of 2.0 on all credits attempted at the College upon completion of the initial term. If these conditions are not met, the student may be placed on probation.
B. After Admission
Students accepted for admission to The College of St. Scholastica need to fill out their Intent to Enroll form and enroll by registering for classes.

V. International Student Admission

International students are students who wish to pursue an academic program or degree at The College of St. Scholastica and are in the United States on an educational immigration status of F-1 or J-1 visa. These students are not citizens, permanent residents or refugees in the United States.
A. Admission Requirements for First-Year and Traditional Transfer International Students
i. A completed College of St. Scholastica International Student application that includes a written essay.
ii. Original or certified copies of all secondary and post-secondary course transcripts, in English or with English translation, WES or ECE evaluated. Students must have completed a college preparatory program in secondary school. This program should include coursework in the humanities, laboratory sciences, mathematics, social sciences and history. Applicants must have ranked in the top one-third of their secondary school class.
iii. TOEFL (Test of English as a Foreign Language) test scores, including the TWE (Test of Written English) essay rating. A score of 550 on the written test, a score of 213 on the computer-based test or a score of 79 on the iBT TOEFL test, or a four on the TWE essay rating are required for admission. The British International English Test (IELTS) will also be acceptable, with a minimum score of 6.5 required for admission.
iv. A completed "Certification of Finances" form (included in the application packet), with certification from the sponsor's bank or additional financial documentation, in English or with English translations.
v. An affidavit of support (USCIS Form I-134) for students with U.S. sponsors.
vi. A complete health record including all immunizations, in English or with English translation.
vii. A photocopy of the first page (name-page) of the student's passport that includes the applicant's photo.
B. Admission Requirements for Accelerated and Online International Students
i. A completed College of St. Scholastica Undergraduate Application form and specific departmental requirements.
ii. If the applicant has international college credit, submit:
1. ECE or WES Course-by-Course Evaluation: at applicant'sexpense, original sent from company, completed within two yearsof application.
2. Certified or notarized copy of official transcript or verified transcript from ECE or WES.
3. Certified or notarized copy of English translation of transcript. Note: International Baccalaureate transcripts HL 4&5 credits are accepted.
4. If the applicant has no college credit, submit notarized/certified or original secondary school transcript:
Students must have completed a college preparatory program in secondary school. This program should include coursework in the humanities, laboratory sciences, mathematics, social sciences and history. Applicants must have ranked in the top one-third of their secondary school class.
C. Additional Requirements, Based on the Applicant's Citizenship/Visa Status
i. Non-student visas (including H-1B):
1. Notarized copy of visa or I-94.
2. Notarized copy of passport, front and back.
ii. Student visa (F or J visas only; St. Scholastica cannot accept M visas):
These materials must be received no later than 90 days before the beginning of the semester:
1. Notarized copy of passport.
2. A photocopy of the first page (name-page) of the student's passport that includes the applicant's photo.
J Visas (Sponsored) Must Also Submit
1. Notarized copy of visa
2. An affidavit of support (USCIS Form I-134) for students with U.S. sponsors: 3. If the applicant's primary language is not English: TOEFL (Test of English as a Foreign Language) test scores, including the TWE (Test of Written English) essay rating. A score of 550 on the written test, score of 213 on the computer-based test or a score of 79 on the iBT TOEFL test or a four on the TWE essay rating are required for admission. The British International English Test (IELTS), will also be acceptable, with a minimum score of 6.5 required for admission;
4. A completed "Certification of Finances" form, with certification from sponsor's bank or additional financial documentation, in English or with English translations showing evidence of adequate funds to cover one year's tuition.
5. A complete health record including all immunizations, in English or with an English translation.
D. International Applicants Living in Their Home country (Online Studies Only)
TOEFL score is optional but recommended if the applicant's primary language is not English to ensure success in the online program. TOEFL (Test of English as a Foreign Language) test scores, including the TWE (Test of Written English) essay rating. A score of 550 on the written test, score of 213 on the computer-based test or a score of 79 on the iBT TOEFL test or a four on the TWE essay rating are required for admission. The British International English Test (IELTS), will also be acceptable, with a minimum score of 6.5 required for admission.
E. All Other Visas
Please consult with your Admissions Counselor for guidelines and instruction.
F. Upon Acceptance
Make a minimum deposit of US $500, which will be credited toward fees and tuition. As required by the U.S. Department of State, international students must demonstrate that they have access to adequate funds to meet their educational and personal expenses while attending college in the U.S. The College of St. Scholastica requires a $500 tuition deposit before issuing the I-20 A-B form. Upon acceptance to the College, and receipt of the initial deposit ($500), the Office of International Programs will issue the I-20 A-B form, allowing the student to apply for a visa to enter the U.S. Submit documentation of enrollment in a current private or national health insurance plan that is valid in the U.S, or enrollment in a St. Scholastica health insurance plan. (Not applicable to online studies).

VI.Early Entry Admission (Minnesota Post-Secondary Enrollment Options Program - PSEOP )

The College of St. Scholastica participates in the Minnesota Post-Secondary Enrollment Options Program (PSEOP). High school students who are interested in this opportunity must contact the Office of Admissions for more information on requirements for admission to the program. PSEOP applicants must apply for the program before May 1 for fall enrollment. Acceptance to this program is competitive. Applicants may be offered acceptance as early entry students after meeting the following requirements:
1. Completion of the junior level in a Minnesota high school.
2. A class rankin the 80th percentile or higher.
3. Evidence of college-bound high school coursework on the official high school transcript.
4. Satisfactory recommendations from the student's high school principal or guidance counselor.
5. An essay of exceptional quality evaluated by the PSEOP coordinator.
6. An interview with the PSEOP coordinator.

VII. Non-Degree-Seeking Students

A person who is not interested in pursuing a degree at the College may take courses if he or she satisfies the College's admission requirements and is properly registered in the class.

A non-degree seeking student must complete a non-degree seeking application before registering for a course. This form is available in the Office of Admissions.

Upon completion of the academic work, the courses will be listed on the regular college transcript. Non-degree seeking students are not eligible for financial aid. A non-degree seeking student may apply to become a degree-seeking student by completing the normal application process.

VIII. College Credit Options

A. Advanced Placement
The College participates in the Advanced Placement Program of The College Board. Advanced placement or college credit is given to qualified students on the basis of these examinations. To receive credit, a student must receive an Advanced Placement score of three, four or five.
B. International Baccalaureate Credit
Students who have been formally admitted to The College of St. Scholastica may petition for up to four transfer credits for each International Baccalaureate (IB) course completed with a Higher Level Examination grade of four or above on a seven-point scale. The related Academic Department at the College will determine the acceptability of a course. To petition for credit, students must submit to the Registrar a written request for credit, a certificate for each Higher Level IB Examination completed and a syllabus for each course. The certificate will be copied and returned to the student. Documentation on an official transcript will also be accepted.
C. Transferring Credit
The College of St. Scholastica accepts transfer credit on the following basis:
i. Only courses with grades "C" and above will transfer.
ii. Transferred courses are not included in computing the St. Scholastica cummulative grade point average.
iii. College credits completed at institutions approved by a regional accrediting agency are acceptable for transfer provided they are comparable to courses offered at The College of St. Scholastica. For a course to be comparable, The College of St. Scholastica must either list the course in its current catalog or offer a significant number of course offerings (minimally four) within the school having primary responsibility for that general area of instruction. Generally, occupational/vocational college-level courses are not accepted at The College of St. Scholastica. Grades recorded as "P" for Pass, "CR" for Credit, etc., will be transferred only if verification is provided by the Registrar of the previous institution that the work was completed with a "C" or better grade. Students desiring transfer credit for courses completed at another institution may be required to provide a copy of the catalog description or the class syllabus from that institution so that the valuation of transfer credit may be made accurately. Limited or provisional credit also may be accepted from specialized or special purpose institutions, including the U.S. Armed Services, provided the work is applicable to St. Scholastica's baccalaureate degree programs and is recommended in appropriate publications of The American Council on Education.

IX. Denial of Admission

The College reserves the right to deny admission to any person who, in the judgment of the Admissions Committee, does not possess the qualifications necessary to succeed at St. Scholastica. While academic achievement is stressed, the College emphasizes the holistic approach to total living that requires great sensitivity on the part of the entire student body, faculty and administration. Accordingly, students who might be successful elsewhere may not be admitted to the College unless the Admissions Committee is thoroughly convinced that they can meet the St. Scholastica standard.

X. Deferred Admission

A student may delay his or her entrance to The College of St. Scholastica for up to one year. Students deferring entry to the College will be assured of positions in the class for which they apply. Students who wait longer than one year must reapply to the College.

XI. Readmission to the College

A College of St. Scholastica student who has been absent from the College for one year or more and is in good academic standing must apply for readmission to the College. This application is available through the Office of Admissions. Official transcripts of all coursework completed while absent from the College will be required as part of the readmission process.
A. Readmission to the College Under Academic Probation or Dismissal
A student who left the College on academic probation or enforced withdrawal, must apply at least one month before the first day of classes of the semester for which the student expects to enroll and is advised to show evidence of positive life change or academic progress in support of the application. All such applications are referred to the Undergraduate Admissions Committee, which will provide a recommendation to the Vice President for Academic Affairs. The decision made by the Vice-President for Academic Affairs is final.
B. Returning Student Fresh Start Program
A student returning to The College of St. Scholastica after a minimum non-enrollment period of five years may petition for a fresh start of his/her GPA. The student must petition the Registrar for the deletion of his/her former GPA. The new record will show all past courses, grades and credits, without indicating honor points. The GPA would then be calculated only on the credits earned upon return to The College of St. Scholastica.

XII. Falsification of Transcripts

Any applicant who submits falsified transcripts will not be granted admission to The College of St. Scholastica. If falsification of transcripts is determined after the student has enrolled, he or she will be dismissed from the College.

XIII. Lawful Permanent Residents of the United States of America

In addition to the standard application submissions, lawful permanent residents of the United States of America are required to submit the following:
i. A notarized copy of green card (I-551) with application.
ii. If I-551 is in pending status, a copy of Notice of Action (this may affect financial aid eligibility).
iii. If the applicant has international college credit, submit:
1. ECE or WES Course-by-Course Evaluation: at applicant's expense, original sent from company, completed within two years of application.
2. Certified or notarized copy of official transcript or verified transcript from ECE or WES.
3. Certified or notarized copy of English translation of transcript. Note: International Baccalaureate Transcripts HL 4&5 credits are accepted.

XIV. Criminal Background Checks

The College of St. Scholastica reserves the right to complete a criminal background check on any applicant it deemsnecessary. The College requires a criminal background check on prospective transfer students planning to enter the College who either; self-disclose a criminal record, have a break in academic history (excluding public or military service) or are entering an academic program requiring professional licensure. Applicants denied acceptance may appeal the decision to a College Review Panel.
A. Acceptance of Individuals with Criminal Records
i. Applicants who have responded positively to the question on the application form: "Have you ever been convicted of, or plead guilty to, any felonies?" or, have a criminal record will be subject to the admission decisions of an Extraordinary Special Admission Committee.
ii. All admissible undergraduate applicants who have been convicted of a felony will provide the Extraordinary Special Admissions Committee, on forms provided, the following information:
1. Detailed information about the felony.
2. A personal statement.
3. Release of Information from all service providers requested.
iii. Applicants will be notified by registered mail of the Committee's decision.